Administration

Meetings – agree dates, book venue, publish notice, prepare agenda
Minutes – take minute, publish and archive
Correspondence – handle correspondence and raise issues with councillors if required
Decisions – enact decisions made at council meetings and report back on outcomes
Contact – act as formal point of contact for residents
Maintain records – in archives, locally with clerk and in filing cabinet in Village Hall

Cemetery

Details of Cemetery charges are given under a separate memo item.

Records – maintain a record of all graves, reserved plots and ashes burials
Burials – act as a liaison point with local undertakers regarding burials
Paper work – manage the paperwork involved with a burial
Cemetery Fees – maintain and publish a list of cemetery fees and review as necessary and collect fees as required
Memorial stones – approve
Maintenance of site – arrange grass cutting as part of the churchyard contract and arrange for hedges by Station Road to be cut

Churchyard

Contract out grass cutting and manage contract
Ad hoc maintenance as required
Check gravestones for any health and safety issues

Common Shares

Maintain records of common share tenants, rents etc.
Review rents on an annual basis
Invoice tenants annually and collect rents
Manage changes of tenancy and issue tenancy agreements
Review use of common share land and decide future policy

Defibrillator

Check regularly to keep in working order
Liaise with Ambulance Service on replacement equipment etc.

Finance

Set precept
Set budget
Accounts – prepare, audit and publish
Financial monitoring
Invoices
Payments

Grants

Provide funding to assist in village activities

Grass Cutting

Set up and manage a contract for grass cutting of verges within the village
Re-tender the contract as necessary

Litter

Arrange communal litter picking sessions as required

Millennium Green

The official name for the green is Ampleforth Millennium Green Trust. It is a registered charity, number 1086461 and Ampleforth Parish Council is the sole trustee.
Contract out maintenance and manage the contract

Planning

Review all planning applications relating to the village and give comments

Reporting

Report any issues regarding roads, pavements, drains, road signs etc. to the appropriate authority and follow up if necessary

Street Furniture

The following street lights are owned and maintained by Ampleforth Parish Council:

• By the Village Hall
• Station Road – in garden off track which runs west, below the cemetery
• Path/Track north off Back Lane to East End
• Back Lane/East Lane heading east from St Benedict’s School.

Maintain an inventory of street furniture – seats, litter and dog waste bins, grit bins, street lights etc.
Ensure that items are fit for purpose and replace if necessary

Trees

Complete a tree survey every 5 years (last survey November 2023)
Complete 5 year maintenance plan resulting from survey